A person on the important steps
Approval gates before anything is sent, paid or promised. In the first week you approve everything. After that, only what your rules say.
0.0 hback this week
18.0 hours, every weekMon
Inbox · 40 enquiriesType up Friday's quotesChase 6 invoicesWalk the site · ŌrākeiDesign timeCall the two big leads
Tue
Inbox againReconcile XeroReply to reviewsGymThe benchLeave at four
Wed
InboxUpdate the job boardConfirm Thursday's bookingsCoffee with SamTrain the new apprenticePlan next quarter
Thu
InboxOnboard the new clientSupplier ordersSurf checkClient lunchBuild the thing
Fri
InboxThe Monday reportChase invoices, againRead the report, not write itSales callsEarly finish
AI automation · Auckland, for businesses everywhere
Automate the chores.Keep the craft.
AI that answers enquiries, drafts quotes, chases invoices and sorts the inbox, with a person on every step that matters. Scroll through a week and watch the chores go.
Friday, 4pmThe week, given back
AI automation · Auckland
Most of a working week is chores: reading, typing, chasing, copying from one system into another. We hand those to AI, keep a person on the decisions, and give you the week back.
Automate the chores, keep the craft · we take the reading, typing, chasing and copying. The judgement stays with you
A person on every important step · approval gates, audit trails and a kill switch, so nothing goes out that you wouldn't send
On the tools you already run · Xero, MYOB, Monday.com, HubSpot, Shopify, Gmail and Outlook, Slack, Tradify, and anything with an API
Businesses we work with
What we automate
The chores,
by name.
Fifteen automations we build for New Zealand businesses, each with its trigger, its steps, the hours back and where a person stays in charge. Open any card for its steps. Together that's 35+ hours a week, and most businesses start with three.
Build one · live
A trigger, some steps,
a person where it matters.
Pick what starts it, switch the steps on or off, then run it and watch the log fill. The yellow step is a person: the AI drafts and they decide.
Start from a recipe
1 · Trigger
2 · Steps · switch them on
3 · Run it
The run log appears here: what it read, what it wrote, who approved it, and how long it took.
1,284
runs this month
0.0 s
this run
1
human steps
Demo · Inbox triage
An inbox that sorts itself
before you open it.
Eight emails, the way they really arrive. Press triage: each is read, tagged and ranked, the routine ones get a draft reply in your voice, and the ones that need you go to the top.
mail.yourbusiness.co.nz/inboxLive demo · try me
Your hours back
How much of the week
would you get back.
Set the sliders to your volumes and switch automations on or off. These are planning figures from businesses we've done this for, and we measure your real number in the first week.
Switch on
Hours back, every week
19.6 h
That’s 10.6 working days a month, worth about $89,326 a year of your time.
Now · chores vs the craft20 h of chores
After · approvals only2.9 h
What would you do with it
19.6 hours of the craft a week. 940 hours a year.
A day of shadowing, a report of where the hours go, no obligation.
Guardrails
Fast where it should be,
careful where it must be.
Automation is only useful if you can trust it. Every flow we ship comes with these three.
Every run on the record
What triggered it, what the AI read, what it wrote, who approved it and when it went. Searchable, exportable, yours.
Your data stays where you put it
Hosted in Sydney or Auckland, no customer data used to train anything, Privacy Act in mind from day one. A kill switch on every automation.
On the tools you already run
XeroMYOBMonday.comHubSpotShopifyGmailOutlookSlackTeamsTradifyGoogle SheetsGoogle DriveStripeKlaviyoMailchimpZoomAirtableNotionWordPressYour own systemsXeroMYOBMonday.comHubSpotShopifyGmailOutlookSlackTeamsTradifyGoogle SheetsGoogle DriveStripeKlaviyoMailchimpZoomAirtableNotionWordPressYour own systems
How it happens
A day with you,
then three automations.
We start with your week, on a whiteboard, with the people who live it. The first three automations are chosen on hours back, built in a fortnight, and run beside you until you trust them.
The week map · day oneShadow the week
We sit with the people doing the work for a day and map where the hours go: every email, every re-type, every chase.
Week mapHours by choreTop ten list
Pick the first three
The three automations with the most hours back for the least risk, with the approval steps drawn in and a fixed quote.
Three flowsApproval gatesFixed quote
Build, then run it beside you
Live inside a fortnight. For the first week every run asks you before it acts, so you see what it does before it runs alone.
Live automationsRun logTuning
Hand over, then keep adding
Documentation, training and a monthly tune. Most clients add a new automation every month for the first year.
DocumentationMonthly tuneRoadmap
Tell us the chore you hate most. We’ll tell you in a day whether it can go, and what it would take.
Ways to work
Three to start,
a system, or a partner.
Most businesses start with three automations and add from there. The scope is written down after the week map, the quote is fixed, and every automation runs beside you before it runs alone.
The First Three
From $4,500
NZD, ex GST · 2 to 3 weeks
A day of shadowing, then the three automations that give the most hours back, built and running beside you.
- Week map and hours-back report
- Three automations, built and tested
- Approval gates and run log
- Team training
- 30 days of tuning
The Operating System
From $12,500
NZD, ex GST · 6 to 8 weeks
Eight to twelve automations across sales, money, operations and admin, wired into one run log, with the AI answering from your own documents.
- Everything in The First Three
- 8 to 12 automations across the business
- AI answers from your documents
- Dashboards and the Monday report
- Integrations with every tool you run
- 90 days of tuning
The Automation Partner
From $1,500 / month
NZD, ex GST · ongoing
A new automation every month, the old ones tuned, and someone to call when a process changes.
- One new automation a month
- Monitoring and the monthly tune
- Model and tool updates handled
- Quarterly week map
- Priority support
Starting prices for our work. AI running costs are shown per run in your dashboard. Most clients spend less in a month than one afternoon of admin.
Fair
questions.
The chores with the most hours and the least judgement: answering and chasing enquiries, drafting quotes and invoices, sorting the inbox, the weekly report, data entry. We measure the week first, so the first three are chosen on hours back, not on what sounds clever.
Only if you tell it to. Every automation has approval gates. In the first week you approve every run; after that, the rules you set decide what goes out on its own (a payment reminder) and what always waits for a person (a quote over $20,000, anything about a complaint).
The AI drafts, a person decides, and every run is on the record with what it read and what it wrote. Where a mistake would be expensive we add a second model to check the first, and a kill switch sits on every automation.
Usually not. We build on Xero, MYOB, Monday.com, HubSpot, Shopify, Gmail, Outlook, Slack, Tradify and most things with an API. Where there is no API we have built importers and careful browser automations.
Hosted in Sydney or Auckland. Customer data is never used to train anything. We write the data flow down before we build, with the Privacy Act in mind, and you can see and export every run.
The first three automations are usually live inside two to three weeks of the week map. A full operating system across the business is six to eight weeks, rolled out in stages so nothing stops.
Not much. Most clients spend less on AI calls in a month than on one afternoon of admin. The dashboard shows the cost per run, by task and model.
Friday, 4pmGet the week
Get the week
back.
A day with us on the whiteboard, a map of where your hours go, and the three automations that would give the most of them back. Fixed quote, live in a fortnight, a person on every step that matters.
Get a quick quote15 to 20 h.
Back per week, typical
<60 s.
To answer an enquiry
100%.
Of runs on the record
Yours.
Data, flows and docs
Ready to talk about
your project?
Tell us what you need. We’ll come back with ideas, a timeframe and a fixed quote.